You can record meetings in Coffee in several ways. Below are the available options and the specific behaviors for each.
Quick summary
You can record meetings using:
The Coffee web app recorder (default)
The Coffee desktop app
3rd party recording apps via Zapier integration
Web app recorder (default)
Coffee joins your external meetings as a digital bot to record audio and video.
Default behavior: Coffee automatically joins and records your calendar events.
Best for: Hands-off setup and capturing both video and audio.
Managing the bot: If you do not want Coffee to auto-join, you must disable the auto-join feature in your settings.
Control: To stop a live recording, you must kick the bot from the meeting.
👉 See How to turn off automatic meeting recording
Desktop app recorder
The desktop application records audio and video directly without a bot joining the call.
Best for: Less intrusive recording. No "recorder bot" is visible to other participants.
Trigger: Click the popup prompt to start recording immediately before your meeting begins.
Manual stop: If you stop the recording manually via the desktop app, Coffee will immediately begin processing the transcript.
Automatic stop: If you forget to stop the recording, Coffee will automatically stop and save the session once it detects the meeting has ended or the app is closed.
👉 Learn more about how to download and use the desktop app from your Coffee dashboard.
External recorders (via Zapier)
Use third-party tools like Fathom, Gong, Fireflies, etc. and sync the transcript to Coffee.
Best for: Users with existing recording workflows who want Coffee's analysis.
Workflow: Your external tool records the meeting; Zapier sends the transcript to Coffee once the file is finalized.
Note: Processing time depends on the third-party tool's speed in finalizing the transcript.