If you prefer using a desktop app to record audio and video from meetings, Coffee allows you to download the Desktop Recorder and link it to your web app so recordings are synced automatically.
How to download the Coffee desktop app
Click Settings in the bottom left corner
Go to Call Recorder
Click Download Desktop App for Windows.
You can also find all of our downloads here.
Open the downloaded file and install the app
Pair the web app and desktop app
After installation, you’ll need to link the Coffee web app and the desktop app so recordings are properly synced.
Click Settings in the bottom left corner
Go to Call Recorder
Select the Coffee Desktop Recorder from the pulldown menu
Click Generate Pairing Code
The code is automatically copied to the clipboard
Open the Coffee Desktop App and paste the code
Click Link Desktop
Once linked, your desktop recordings will automatically sync with your Coffee workspace.
How to use the Coffee desktop app
The desktop app shows your upcoming and past meetings. The top bar with the Coffee logo, date, and your profile picture stays visible as you scroll.
For each upcoming meeting, you'll see four actions:
Record — toggle recording on or off for that meeting
Join — open the meeting link directly
Notes — open a notes panel for that meeting
Briefing — view attendee info, company details, and context before the call
For each past meeting, you'll see:
Summary — AI-generated recap of the meeting
Recording — access the recorded audio/video
Notes — view or edit notes taken during the meeting
Email — draft a follow-up email based on the meeting
Tasks — view action items extracted from the meeting
Record a meeting
When a meeting is about to start, Coffee shows a pop-up prompt asking if you want to record.
Click Record and Take Notes to start
To start a recording manually (if you missed the prompt, or want to start it yourself):
Click on the meeting in the desktop app to open the meeting detail view
Click Record
Once recording starts, a floating bar appears on your screen showing the meeting name, a live audio waveform, and a timer.
Click Stop Recording to end the recording at any time.
Your recording is saved and synced to your Coffee workspace once the meeting ends.
Take notes during a meeting
Click on a meeting in the desktop app to open the meeting detail view
Click the Notes tab
Type your notes in the notes area — type
/for formatting commands
Notes are saved to the meeting record in your Coffee workspace.
Desktop app settings
Click your profile picture in the top right corner, then select Settings.
System Permissions
Review the permissions Coffee needs to function:
Accessibility — required for meeting detection
Microphone — required for audio recording
Screen Recorder — required for screen capture
Recording
Live meeting indicator — when enabled, shows a floating indicator on your screen while a meeting is being transcribed. Toggle off to hide it.
Meeting pop-up reminder — when enabled, notifies you before a meeting starts and prompts you to begin recording. Toggle off to disable the prompt.
Appearance
Choose between Light, Dark, or System (follows your Windows display setting).
Transcription
Select your preferred language for meeting transcription.